City Clerk

Welcome to the Office of the City Clerk. The City Clerk’s Office is a courteous, service-oriented team of professionals working in partnership with the community, commission and employees. We are committed to providing efficient service in a responsive and expeditious manner, and maintaining the integrity of all commission actions through the Longwood City Code, policy manual, minutes, and resolutions. The City Clerk’s Office is dedicated to continuing the preservation of the City’s history. 

The City Clerk’s Office maintains all documents of official record, including minutes of all City Commission meetings, Ordinances and Resolutions, Developers Agreements, contracts and others. The City Clerk’s Office also maintains all minutes of the City’s various boards and committees.

PUBLIC NOTICE

The City of Longwood’s custodian of public records is the City Clerk Department for all public records except Police Department related public records.  Please direct all requests for Public Records to:

City Clerk Department
175 West Warren Avenue
Longwood, FL  32750
(407) 260-3441
mlongo@longwoodfl.org

This notice is provided for compliance with Florida Statute 119.12 (2) and is prominently posted in the primary administrative building in which public records are routinely created, sent, received, maintained and requested, as well as posted on the City’s website and in this location.
Additionally, please note under Florida law, email addresses are public records.  If you do not want your email address released in response to a public records request, do not send electronic communications.  Instead, contact the office by phone, in writing or in person.

PUBLIC NOTICE

The City of Longwood’s custodian of public records for police related records is the Records Clerk in the Police Department.  Please direct all requests for Police related Public Records to:

Longwood Police Department
Attn:  Records Department
235 West Church Avenue
Longwood, FL  32750
(407) 260-3400
 records@longwoodfl.org

This notice is provided for compliance with Florida Statute 119.12 (2) and is prominently posted in the primary administrative building in which police related public records are routinely created, sent, received, maintained and requested, as well as posted on the City’s website and in this location.
Additionally, please note under Florida law, email addresses are public records.  If you do not want your email address released in response to a public records request, do not send electronic communications.  Instead, contact the office by phone, in writing or in person.

 

 
Alternate Record Keepers


All records maintenance for the City is coordinated through this office with the exception of police and personnel records and available for public viewing after proper notice of need. Police and personnel records should be requested from the Police Department and the Human Resources, respectively.
 

Duties & Responsibilities


  • Custodian of the City Seal
  • Administer the publication of the City’s Code of Ordinances and all related supplements
  • Attend, record, and prepare minutes for all Commission meetings, and provide the agenda information
  • Attest and maintain custody of all official City records (to include meeting minutes, ordinances, resolutions, agreements and deeds of City-owned property)
  • Coordinate appointments to City boards and committees and provide secretarial assistance
  • Coordinate Public Records Requests in compliance with the City's Public Record Policy and Chapter 119, Florida Statutes 
  • Custodian of the City cemetery, Longwood Memorial Gardens
  • Designated Elections Official for City elections
  • Provide reception, telephone, and mail services for the administrative offices
  • Responsible for legal advertising of public hearings